For each child with a known allergy, maintain current allergy information in the child's record and develop an individual child care program plan as required under Minnesota Rules, part The individual child care program plan must include but not be limited to a description of the allergy, specific triggers, avoidance techniques, symptoms of an allergic reaction, and procedures for responding to an allergic reaction, including medication, dosages, and a doctor's contact information.
Ensure that each staff person who is responsible for carrying out an individual child care program plan for a child with a known allergy reviews and follows the plan. Maintain documentation of each staff person's review of the individual child care program plan on site.
At least once each calendar year or following any changes made to allergy-related information in the child's record, update the child's individual child care program plan and inform each staff person who is responsible for carrying out the plan of the change.
This documentation must be kept onsite. Ensure that a child's allergy information be available at all times including on site, when on field trips, or during transportation. A child's food allergy information must be readily available to a staff person in the area where food is prepared and served to the child.
Contact the child's parent or legal guardian as soon as possible in any instance of exposure or allergic reaction that requires medication or medical intervention.
For purposes of licensed child care centers, "supervision" means when a program staff person: Is accountable for the child's care. Can intervene to protect the health and safety of the child and Is within sight and hearing of the child at all times except as described in the following situations.
When an infant is placed in a crib room to sleep, supervision occurs when a program staff person is within sight or hearing of the infant. When supervision of a crib room is provided by sight or hearing, the center must have a plan to address the other supervision components.
When a single school-age child uses the restroom within the licensed space, supervision occurs when a program staff person has knowledge of the child's activity and location and checks on the child at least every five minutes. When a school-age child uses the restroom outside the licensed space, including but not limited to field trips, supervision occurs when staff accompany children to the restroom. When a school-age child leaves the classroom but remains within the licensed space to deliver or retrieve items from the child's personal storage space, supervision occurs when a program staff person has knowledge of the child's activity and location and checks on the child at least every five minutes.
Definition of roles. For the purposes of training requirements, the following roles are defined as: " Substitute " means an adult who is temporarily filling a position as a director, teacher, assistant teacher, or aide in a licensed child care center for less than hours total in a calendar year due to the absence of a regularly employed staff person. Is not under the continuous direct supervision of a staff person and Is not employed by the child care center. The license holder must ensure that all required content is included in each orientation training requirement: Abusive Head Trauma training for individuals working with a child under school age per MN Statutes, section A.
In addition, before having unsupervised direct contact with a child, the director and staff persons within the first 90 days of employment, and substitutes and unsupervised volunteers within 90 days after the first date of direct contact with a child, must complete: Pediatric First Aid training for individuals as required per MN Statutes, section A.
Child development and learning training taken within the previous two years satisfies this requirement. Training required to be completed every year can be completed at any time within each calendar year. The center director and staff persons who work more than 20 hours per week must complete 24 hours of in-service training each calendar year.
Staff persons who work 20 hours or less per week must complete 12 hours of in-service training each calendar year. Substitutes and unsupervised volunteers are required to complete ongoing training on health and safety topics; mandated reporting; the risk reduction plan; child development and learning, pediatric first aid, pediatric CPR, cultural dynamics; disability training, and child passenger restraint training, if applicable.
All content must be covered, but there is no requirement for training length for substitutes and unsupervised volunteers. The number of in-service training hours may be prorated for individuals not employed for an entire year.
Training topics to be completed each calendar year: Abusive Head Trauma training for individuals working with a child under school age per MN Statutes, section A. Training topics to be completed every other calendar year: Child Development and Learning training as required per MN Statutes, section A.
Substitutes and unsupervised volunteers must complete child development and learning training every other year, but it is not required to be a minimum length. Content area II: developmentally appropriate learning experiences; "Developmentally appropriate learning experiences" means creating positive learning experiences, promoting cognitive development, promoting social and emotional development, promoting physical development, and promoting creative development.
Content area III: relationships with families; "Relationships with families" means training on building a positive, respectful relationship with the child's family. Content area IV: assessment, evaluation, and individualization; "Assessment, evaluation, and individualization" means training in observing, recording, and assessing development; assessing and using information to plan; and assessing and using information to enhance and maintain program quality.
Content area V: historical and contemporary development of early childhood education; "Historical and contemporary development of early childhood education" means training in past and current practices in early childhood education and how current events and issues affect children, families, and programs. Content area VI: professionalism; "Professionalism" means training in knowledge, skills, and abilities that promote ongoing professional development.
Content area VII: health, safety, and nutrition; "Health, safety, and nutrition" means training in establishing health practices, ensuring safety, and providing healthy nutrition. Content area VIII: application through clinical experiences. It is not acceptable to only train teachers and assistant teachers on first aid. Substitutes must complete first aid training within 90 days from their first day working at the center.
Volunteers who have unsupervised direct contact with a child will also need to complete pediatric first aid training within 90 days from their first day volunteering at the center.
Pediatric first aid training taken within the previous two years satisfies this requirement. Pediatric first aid training cannot be counted toward meeting the yearly required number of in-service hours.
It is not acceptable to only train teachers and assistant teachers on CPR. The training must include hands-on practice and an in-person skills assessment by a CPR instructor.
There is not a minimum length required for the training. Pediatric CPR training taken within the previous two years satisfies this requirement. Pediatric CPR cannot be counted toward the number of yearly required in-service hours. Forms and other documents. Forms for child care centers. License application In Minnesota, a child care provider is required by state law to obtain a license to operate a child care center unless the provider meets an exemption in state law.
Licensure provides the necessary oversight to ensure child care is provided in a healthy and safe environment, by qualified people, and meets the developmental needs of all children in care. Information and resources are available about the process of applying for a child care center license. Licensing inspections and processes. Pre-licensing inspections. Unannounced annual inspections.
Public postings. Fix-it tickets. Upon receipt of a fix-it ticket, you may: Correct the violation at the time of inspection or within 48 hours excluding Saturdays, Sundays, and holidays. For violations corrected within 48 hours, the provider must submit evidence to the licensor that the violation has been corrected within one week. If the evidence is sufficient, the fix-it ticket violation s are considered resolved. The following records must be maintained as specified and in accordance with applicable state or federal law, regulation, or rule: Service recipient records, including verification of service delivery, must be maintained for a minimum of five years follow discharge or termination of service.
Personnel records must be maintained for a minimum of five years following termination of employment and Program administration and financial records must be maintained for a minimum of five years from the date the program closes.
Variance request. Examples of variances that have been requested by child care centers: A staff person who has met the education requirement for teacher qualification, but is lacking the required number of experience hours. A variance may be granted for the staff person to work in the capacity of a teacher at your center for a specific period of time while the staff person gains the additional hours of experience needed to meet the requirement to become qualified.
A child who is developmentally ready to transition to the next age group but does not quite meet the age requirement as defined in Rule 3. Hand sink in the diaper changing area is more than three feet from the diaper changing surface. A variance may be granted if the hand sink is slightly further than three feet away from the diaper changing table.
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Licensed child care centers must have a health consultant who reviews policies, procedures, and practices related to the health and safety of children. The health consultant review of policies and procedures must be done before the license is granted and documentation of this review must be submitted before policies are approved by licensing.
Applicants may find it beneficial to begin their contract with a qualified health consultant earlier in the application process. Additionally, a health consultant review of policies, procedures, and practices must be repeated every year related to first aid and safety policies and procedures required by part Minnesota Rules, part For centers serving infants, this review must be done before the application is submitted and monthly thereafter.
Additionally, the license holder must request a review by the health consultant of the center's health policies and practices if there is a proposed change in the center's health policies or practices or an outbreak of contagious reportable illness as specified in part The Personnel Information Form includes staff information, education documentation, and verification of qualifications.
CPR and First Aid training will be verified with a card or document from the training organization. Requirements for center administrative records can be found in Minnesota Rules, part A checklist is available to assist applicants in understanding the administrative record requirements that must be maintained by the program within the center at all times and be available for inspection at the request of the Commissioner.
The DHS licensor will work with the applicant to schedule an on-site licensing inspection called the pre-licensing inspection once all required documents, policies, and procedures have been approved, and all applicable building, fire, and health inspections are in compliance.
The facility should be set up as if children are attending the next day. Before the pre-licensing inspection can be scheduled, background studies for the license holder, all controlling individuals, and all staff required for appropriate staffing distribution requirements must be complete.
Staffing pattern documentation must indicate that one teacher-qualified staff per age category with a completed background study is scheduled to work during all hours of operation. The licensor will also measure the child care spaces to determine capacity, observe the facility layout and condition, verify appropriate equipment and supplies, and review files and other documentation requirements that were not previously submitted in Phase I and Phase II. The DHS licensor will ask questions to ensure the license holder has competent knowledge of all applicable laws, rules and statutory requirements, as required in Minnesota Statutes, section A.
Although friends, relatives, consultants, and attorneys can be present during the pre-licensing inspection, these individuals cannot interact with the licensor on behalf of the applicant. The licensor may require that a controlling individual be present at the pre-licensing visit to determine whether the controlling individual can demonstrate competent knowledge of the applicable rules and statutes. If a friend, relative, consultant or attorney intervenes to demonstrate knowledge of the rules or laws, the licensor may end the pre-licensing inspection at that time and will make a decision about the application without giving the applicant any additional opportunity to provide information.
Following the pre-licensing inspection, DHS licensing will review the entire application, including the documentation gathered during Phase II and the information from the pre-licensing inspection. DHS has 90 days from the completion of all phases of the application process to either grant or deny the application to provide child care. If the applicant is consistently unable to provide documentation of compliance with the requirements, withholds relevant information or provides false and misleading information in connection with the application, has a background study disqualification, or is unable to demonstrate competent knowledge of applicable requirements, DHS may deny the application.
If the licensing requirements are met, a license is granted. The center cannot serve children and families until the license has been issued by DHS. Operating a child care center without a license is punishable by law. The child care center license will expire on December 31 of each calendar year and must be renewed prior to this expiration date. These visits are an opportunity for DHS to engage more frequently with license holders and provide increased technical support and oversight. The first licensing visit will be announced and will occur approximately three months from the time the license was issued.
The DHS licensor will to contact the authorized agent to schedule the first licensing visit. The subsequent licensing visits in the first year will be unannounced. If information is received that a center is allegedly not following licensing requirements or alleged or suspected maltreatment of a child may be occurring in a licensed child care center, the Department of Human Services may assign a child care center licensor or maltreatment investigator to investigate.
Legal authority for the investigation of alleged violation of applicable laws and rules: Minnesota Statutes, section A. Child care centers can subscribe to receive important information, including legislative changes, by email. The information will be periodically sent from DHS Licensing. Do not reply to emails sent to you, as they will not be read or forwarded for handling. Your email address is used only to deliver the information you requested.
Smith Chief Equity Officer Dr. Where do I receive long-term care? Who needs long-term care? How likely are you to need long-term care? Who provides long-term care? Plan Personal planning Financial planning How much will my care cost What does my existing insurance cover Housing planning How do I stay at home and age in place When I need to move where can I move Advance care planning Honoring Choices Take action Planning for long term care under age 40 Planning for long term care between ages 40 and 60 Planning for long term care if you are between 60 and 70 years of age Planning for long term care needs if you are over age 70 Pay What programs do not pay for long-term care?
What financing options might be best for me? Applying for a Child Care Center License In Minnesota, a child care provider is required by state law to obtain a license to operate a child care center unless the provider meets an exemption in state law. Licensure provides the necessary oversight to ensure child care is provided in a healthy and safe environment, by qualified people, and meets the developmental needs of all children in care. Documentation family child care license holders must maintain.
Additional family child care license holder forms and information. A family child care or group family child care license may be issued for up to two years after the first year of licensure. Child care and early education. Online Services. Find a license in the A-Z Index.
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